Studio activation disclosure
This disclosure applies to one thing: changing a private studio or independent teaching practice from practice records to real student records. You accept it as part of that step, together with the attestations beside it, and the change happens when you complete the step — no separate review stands between your acceptance and your workspace activating.
Read all five points. They are the parts of this arrangement that are genuinely unsettled or genuinely permanent, and none of them is improved by being discovered later.
Completing this step activates real records, and it does not go back. Point 5 explains the one-way property. If you only want to explore Praxis, stay on practice records — everything works there with fictional students, and nothing obliges you to activate.
1. No lawyer has cleared this pilot for your situation
Praxis has researched the applicable child-privacy questions and is pursuing qualified review, including COPPA Safe Harbor scoping. That review has not happened yet. No lawyer and no Safe Harbor program has confirmed that a paid service holding structured records about named minors — entered by an adult teacher, never by the child — falls outside COPPA.
That open question is the reason under-13 records take a separate, additional acceptance rather than riding this one. Praxis's position is the one comparable products in this field take: records a teacher keeps about their own student are the teacher's records, held by Praxis on their behalf. That is a position, not a ruling. Praxis is asking counsel to check it rather than treating it as settled, and is telling you which of those two it is.
2. Activation is a risk-accepted posture, not a cleared feature
Praxis's owner has decided, and recorded, that private studios may activate real student records on the strength of your attestations and acceptances here — the same way comparable products work — while knowingly accepting the remaining legal, operational, security, and reputational risk of that posture. Your acceptance is what activates your workspace; the risk acceptance behind the arrangement is Praxis's, made once and reviewed on a schedule rather than per studio.
Because it is a risk acceptance rather than a clearance, it can change. A written legal conclusion that conflicts with it suspends new activations until Praxis resolves the conflict in writing. Your studio may be narrowed, paused, or asked to stop entering new records if that happens.
3. Nobody at Praxis routinely looks at student records, and exceptional access is yours to grant
Praxis's policy is not to inspect student records in the ordinary course of running the service. That policy is real and it is followed.
The control that makes exceptional access verifiable is built and is how support works: Praxis asks first, naming one reason; nothing is readable until you approve the request in your portal; an approval ends by itself after 72 hours or the moment you revoke it; and every read performed under it is written to a log you can open. Praxis's policy is that support access to your records happens only through that mechanism.
Said honestly: Praxis still administers the infrastructure your records live on, as every hosted service does, so the residual boundary is the mechanism plus the policy behind it. But where an earlier version of this document could only promise discipline, you now hold the approval, the clock, and the log.
4. This activation covers students 13 or older — under-13 records need the separate addendum
Under this activation, enter a record only for a student you affirmatively know to be 13 or older. A student under 13, or whose age you do not know, stays out of it entirely. To keep records about students under 13, your studio must separately accept the Under-13 Records Addendum — an additional set of terms carrying the stronger representations those records need; accepting it turns under-13 records on for your workspace. Unknown-age records are accepted nowhere. There is no partial version of this rule and no exception for a student who is nearly 13.
Praxis cannot independently know a student's age, so this is a commitment you make rather than something the software can check. If a prohibited record is entered, or you learn that a student you have already entered is under 13, stop entering information and tell Praxis immediately at taylor@backwerdrimshot.com.
You enter each student's name yourself. Entering a record is your representation, under the terms of use, that any family permission required for it exists. Praxis offers an optional guardian confirmation flow a family can complete, and it is exactly that — optional. It is not COPPA verifiable parental consent, and neither this disclosure nor anything you agree to here is parental consent.
5. Activation is one-way
Once your workspace holds real student records, it does not go back. There is no setting that returns it to practice-data mode, and no support request that can do it either. Praxis has deliberately built no path in that direction.
That is a safety property rather than a limitation. Several other protections depend on being able to ask "has this workspace ever held real data?" — a workspace that could round-trip to practice mode could be treated as though it never had, which is precisely how real records end up inside a process designed for fictional ones.
Removing real records after activation therefore means the reviewed export and deletion process, not a toggle. You can always ask for that process, and you can ask for a copy of your records at any time.
What Praxis records when you accept
Accepting this disclosure writes an acknowledgement naming you, your organization, the moment you accepted, and the exact version of this document and of the other documents it was accepted alongside. Those versions are identified by a digest of the published text, so what you agreed to can be reproduced word for word later rather than inferred from a date.
The acknowledgement contains no student information.
What this document is not
- It is not legal advice, and it is not a legal opinion clearing this pilot.
- It is not parental consent, and not COPPA verifiable parental consent.
- It is not the support-access mechanism itself. Point 3 describes the control; the approvals, expiries, and logs live in your portal, and this document is where they are disclosed.
- It does not replace the terms of use or the privacy notice, which continue to apply in full.
Questions
Ask before you accept, not after. taylor@backwerdrimshot.com